Privacy Policy

Last updated: 8th June, 2026

At The Inkpot Tattoo Studio, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use and store your personal data when you use our website, contact us, book a consultation, purchase from us, or visit our studio.

Who we are

The Inkpot Tattoo Studio
Address: 20 Gloucester Road, Ross-On-Wye, Herefordshire, HR9 5LQ
Email: info@inkpotstudio.co.uk
Phone: 07939435365

For the purposes of data protection law, The Inkpot Tattoo Studio is the data controller for the personal information we collect and use.

What information we collect

We may collect the following information:

  • Your name
  • Contact details, such as your email address, phone number and social media handle
  • Booking and appointment details
  • Information you provide about your tattoo idea, placement, size and references
  • Medical or health-related information relevant to your tattoo appointment, where needed for safety and consent
  • Payment information, including deposit records
  • Messages you send to us through our website, email, social media or booking system
  • Website usage information, such as cookies, analytics data and IP address

How we use your information

We use your information to:

  • Respond to enquiries
  • Arrange consultations and tattoo appointments
  • Manage bookings, deposits and payments
  • Prepare tattoo designs and discuss tattoo ideas
  • Keep appropriate records for consent, safety and insurance purposes
  • Send appointment confirmations or updates
  • Improve our website and services
  • Comply with legal, insurance, tax or regulatory obligations

Deposits and booking information

We take a 20% deposit on all tattoo bookings. Deposit information may be recorded alongside your booking details so we can manage appointments, payments, cancellations and rescheduling.

Our lawful basis for using your data

We only use your personal information where we have a valid reason to do so. This may include:

  • Contract: to manage your booking or provide tattoo services
  • Consent: where you have agreed to us using certain information, such as marketing or specific health information
  • Legal obligation: where we need to keep records for tax, safety or regulatory reasons
  • Legitimate interests: to run and improve our business, respond to enquiries, manage appointments and protect our studio

Health and consent information

Tattooing involves skin procedure work, so we may need to collect certain health-related information before your appointment. This helps us decide whether it is safe to carry out the tattoo and whether any adjustments or further advice are needed.

We only ask for information that is relevant to your appointment and we treat this information carefully.

Sharing your information

We do not sell your personal information.

We may share limited information with trusted third parties where necessary, such as:

  • Booking system providers
  • Payment providers
  • Website hosting providers
  • Email or communication platforms
  • Accountants, insurers or legal advisers
  • Authorities where required by law

Where third-party services are used, they are only given the information needed to provide their service.

Cookies and website analytics

Our website may use cookies or similar technologies to improve the website, understand how visitors use it, and help us manage online services.

You can usually control cookies through your browser settings. Some cookies may be necessary for the website to work properly.

How long we keep your information

We only keep your personal information for as long as necessary. This may vary depending on the type of information.

For example, we may keep booking, consent and payment records for a reasonable period for business, insurance, tax or legal purposes.

Your rights

You have rights over your personal information, including the right to:

  • Ask for a copy of the information we hold about you
  • Ask us to correct inaccurate information
  • Ask us to delete your information in certain circumstances
  • Object to how we use your information
  • Ask us to restrict how we use your information
  • Withdraw consent where we rely on consent

To exercise your rights, contact us at info@inkpotstudio.co.uk.

Complaints

If you are unhappy with how we handle your personal information, please contact us first so we can try to resolve it.

You also have the right to complain to the Information Commissioner’s Office, the UK’s data protection regulator. The ICO says privacy notices should also explain people’s rights and how they can complain if they have concerns.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page.